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Administrative Assistant - State employee with County supplement

Posted: 05/23/2021

Position Available:  Douglas County Extension Administrative Assistant
For more details and to Apply : https://www.ugajobsearch.com/postings/199418
Posting Number S06115P, Posting Date: May 22, 2021 – open until filled  
Full Time, Benefits Eligible, TRS eligible, Monday – Friday, 8AM – 5PM, with a few nights and weekends.
For more info: Susan Culpepper, Douglas County Extension Coordinator, slculpep@uga.edu, 770-920-7224
Position Summary:
The County Extension Administrative Assistant is responsible for a variety of general office tasks. Work includes the performance of standardized office duties which involve using judgment based on knowledge gained through experience. Assignments which depart from established institutional or county procedures are approved by a supervisor, but employee will be expected to develop their own techniques and procedures. May coordinate functions with Extension staff and/or program assistants. Administrative Assistant will work cooperatively with all agents and are administratively responsible to the County Extension Coordinator and District Extension Director.
Knowledge, Skills, Abilities and Competencies:
Demonstrates good communication skills to answer the telephone and greet the public. Ability to learn about all of the services and resources available to county Extension clientele and the ability to assist clientele with access to these services and resources.  Skilled in operating a variety of office equipment such as computer, fax, scanner, copier, and telephone.  Proficient in current word processing and data management and accounting software programs (i.e., QuickBooks, Microsoft Word, PowerPoint, Excel, etc.)  Ability to manage multiple priorities. Exhibits high standards of professionalism in personal contacts, appearance and work habits. Possesses necessary personal skills to perform public relations responsibilities effectively.  Ability to establish and maintain effective working relationships with county, district and state staff, local government employees and clientele.
Minimum Qualifications:
Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact us for an evaluation of education/experience in lieu of the required minimum qualifications.
Duties and Responsibilities:
Maintain office hours to assist clientele and conduct day-to-day operations. Assist clientele with access to Extension resources and services including printed publications, online content, other educational materials, and sample submission for all diagnostic services (e.g. soil and water tests, feed and animal waste analysis, radon testing). Maintain appropriate records for fiscal reporting. Prepare various accounting forms and exercise basic accounting responsibility in reconciling local Extension budgets. Keep financial records current within the existing month. Maintain the office filing system in a manner that corresponds with the standard for all Extension offices and coordinate office tasks with other county staff as necessary. Maintain office inventory of publications, office supplies, and materials as needed.  Maintain consistent and effective work habits to make efficient use of time and resources.  Perform specific tasks and assume leadership as specified by the District Extension Director or County Extension Coordinator.
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.

 

 

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